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How to mitigate personal liability as the director of a growing high tech company – MNP Ottawa

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By John Haralovich

“John, how can I mitigate my personal liability as the director of a growing high tech

company?”

Tech companies devote resources to protect their source code but often overlook the

details to protect key stakeholders and directors. Directors must ask questions of the

finance team to ensure they are adequately protected as well.

The cycle for tech companies typically includes periods of low cash flow where decisions

must be made about what should be paid versus what can be paid. Debts that have director

liability implications are often overlooked or postponed in hopes that a new round of

financing or SR&ED tax credits will cover the arrears.

Directors must keep their eye on the following:

 Employee source deductions. This debt has a priority over the assets of the

company and ranks ahead of all creditor claims, including those of secured

creditors. Should there not be sufficient assets in a corporation, this government

claim extends beyond the corporation to all directors. It’s important to note that the

Canada Revenue Agency does not prorate the amount due by a director.

 Employee wages and vacation pay. It does on occasion happen that when cash

flow is soft, employees work in the hope that they will get paid their outstanding

wages at a later date. If employees are not paid, they can make claims against the

directors of the company.

 Goods and services taxes. When tech companies start to sell products or provide

services, they will be required to charge and collect commodity taxes. Companies

could find themselves in a situation where cash flow is soft and elect to not remit

this payment. Again, directors are fully liable for these claims on the same basis as

employee source deductions.

 Guarantees provided for secured creditors. When companies arrange financing,

their goal is to get the cash. In the heat of arranging the financing, guarantors mayforget they have personally guaranteed the debts of the business. If there is a

situation where the company can’t continue as a going concern, the claims for

employee source deductions and HST rank in priority to these secured claims. This

then leads the lender to call on the guarantee, which adds to further claims against

shareholders and directors.

 Landlords. Landlords know that, historically, tech companies are risky tenants.

They try to protect their interests by having directors, shareholders or other

stakeholders provide guarantees in support of the lease agreement. In the event the

company can’t make its lease payments, the guarantors are called upon to satisfy the

remaining term of the lease.

In summary, key stakeholders and directors must pay attention to the details to ensure

they are not called upon to satisfy claims not paid by the company in the event cash flow

isn’t sufficient to sustain operations. 

All directors are jointly and severally liable – one single director could potentially pay any

or all of the amounts mentioned above. Don’t let it be you.

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